Proculy Contract Management

Proculy's contract management solution provides a set of features to streamline the end-to-end contract lifecycle. This includes a Contract Repository to centralize all contracts in a secure, searchable repository for easy access and tracking of contract expiring, contract total value, and contract spent value.

Purchasing

• Item Catalog

Centralize and manage catalogs from approved suppliers, enabling users to easily browse, search, and purchase products and services within predefined parameters.

• Purchase Requests

This feature allows organizations to gather information and obtain necessary approvals before creating purchase requisitions (PR) and purchase orders (PO), typically occurring outside of procure-to-pay (P2P) processes via manual procurement solutions. This facilitates organization stakeholders to request, approve, and collaborate on pre-PO procurement processes.

• Requisitions

Streamline the purchase requisition process, enable easy requisition approvals, and ensure fulfillment of items from the Item catalog.

• Purchase Orders

Generate and approve purchase orders, track order status, and receive notifications of order submissions to vendors.

E-Purchasing

• Amazon Punchout

Enables users to search and select goods from the Amazon site while remaining within your organization's Proculy procurement solution for accounting and tracking.

• Staples Punchout

Enables users to search and select goods from the Staples online site while remaining within your organization's Proculy procurement solution for accounting and tracking.

• Integration to other online e-commerce sites as necessary.

Accounts Payable

• Invoices

Simplify invoice receipt, validation, and approval processes through automation, matching purchase orders and receipts to ensure accuracy and timely payments.

• Goods Received Notes (GRN)

Used in the goods-receiving process to confirm that the ordered goods have been received by the receiving department. The GRN typically includes details such as item descriptions, quantities received, and any discrepancies or damages noted during the inspection process.

• Goods Received Vouchers (GRV)

Captures essential information about received items, quantities, and any discrepancies noted during the inspection process. This can be treated as an internal invoice on behalf of the vendor and facilitates the reconciliation process before processing invoices for payment.

• Duplicate Invoice Detection

Identifies and eliminates duplicate invoices before processing payments to vendors, streamlining accounts payable processes and improving data accuracy.

• 2-Way/3-Way Matching

Ensures accuracy and compliance in the purchasing process, providing a robust mechanism to ensure transparency, accuracy, and compliance in procurement and payment processes.

• Payments

Proculy facilitates settling funds with suppliers or vendors for goods or services rendered as part of the procurement process based on payment terms. It leverages the capabilities of the Stripe payment gateway for automated payments.

Reports

• Custom Reports

Generate procurement reports and metrics to gain insights into purchase orders, invoices, goods receivables, etc.

Connectors

Proculy’s integration framework connects seamlessly with 3rd party ERP, accounting, and service management software for unified workflows.