Features

Vendor Management

What's included

  • Vendor Registration

    Add your vendors to Proculy. Manage your vendor network efficiently to seamlessly integrate them into your purchasing workflow.

  • Vendors

    Explore your vendor network. Search, connect, and manage your vendors within Proculy.

  • Contract Management

    Team Proculy's contract management solution provides a set of features to streamline the end-to-end contract lifecycle. This includes a Contract Repository to centralize all contracts in a secure, searchable repository for easy access and tracking of contract expiring.

Sourcing - Requests for Quotes (RFQ)

The Team Proculy's sourcing solution empowers your organization to identify, evaluate, and engage with suppliers to secure the best products and services. Leverage our tools to streamline your sourcing process, from creating requests for quotes to supplier selection and negotiation.

Purchasing

What's included

  • Item Catalog

    Centralize and manage catalogs from approved suppliers, enabling users to easily browse, search, and purchase products and services within predefined parameters.

  • Intakes

    Gather information and obtain necessary approvals before creating purchase requisitions (PR) and purchase orders (PO), facilitating collaboration on pre-PO procurement processes.

  • Requisitions

    Streamline the purchase requisition process, simplify order creation, and ensure fulfillment from the item catalog and vendor catalog.

  • Purchase Orders

    Generate and approve purchase orders, track order status, and receive notifications of order submissions to vendors.

E-Purchasing

What's included

  • Amazon Punchout

    Enables users to search and select goods from the Amazon site while remaining within your organization's Proculy procurement solution for accounting and tracking.

  • Staples Punchout

    Enables users to search and select goods from the Staples online site while remaining within your organization's Proculy procurement solution for accounting and tracking.

  • Integration to other online e-commerce sites as necessary.

Receiving - Received Notes

Used in the items-receiving process to confirm that the ordered goods and services have been received by the receiving department. This typically includes details such as item descriptions, quantities received, and any discrepancies or damages noted during the inspection process.

Accounts Payable

What's included

  • Invoices

    Simplify invoice receipt, validation, and approval processes through automation, matching purchase orders and receipts to ensure accuracy and timely payments. AI-powered OCR extracts invoice data automatically, reducing manual effort and enhancing efficiency.

  • Duplicate Invoice Detection

    Identifies and eliminates duplicate invoices before processing payments to vendors, streamlining accounts payable processes and improving data accuracy.

  • 2-Way/3-Way Matching

    Ensures transparency and compliance in procurement by accurately verifying purchase orders, received notes, and invoices before payment.

  • Payments

    Proculy facilitates settling funds with suppliers or vendors for goods or services rendered as part of the procurement process based on payment terms. It leverages the capabilities of the Stripe payment gateway for automated payments.

Reports

What's included

  • Insights

    Generate procurement reports and metrics to gain insights into purchase orders, invoices, goods receivables, etc.

  • Purchase Orders

    Analyze company's purchasing activity with detailed reports by user, department, or vendor, showing order volume and total spend.

Connectors

Proculy’s integration framework connects seamlessly with 3rd party ERP, accounting, and service management software for unified workflows.

Budget Management

Gain spending control with Team Proculy's budget management solution. Create and manage budgets for departments and projects, and seamlessly link them to your purchasing process. Track budget availability and spending during approvals for complete financial visibility and informed decision-making.

Multi-Language Support: English & Spanish

Easily switch between English and Spanish to access full platform functionality in your preferred language for a seamless experience.